How We Work

Effective Date: April 20, 2026 · Last Updated: April 20, 2026

This Guide governs the legal services provided by Rubicon Law Group, Ltd., a Colorado limited liability company, doing business as Flux (“Flux,” “we,” or “us”), to clients who engage Flux for legal services. It is incorporated by reference into each Flux engagement letter and, together with that letter, forms the agreement between Flux and the applicable client (“Client”). Capitalized terms not defined here have the meanings given to them in the applicable engagement letter.

1. Scope of Engagement

The scope of legal services Flux will provide is described in the applicable engagement letter or as otherwise agreed in writing. Our engagement is limited to the specific matter described and does not create an ongoing obligation to represent Client in other matters. If there are things we are specifically not doing on a matter (for example, tax advice or advice on non-Colorado law), we will say so in the engagement letter or a separate communication.

2. Billing and Fees

2(a) Hourly Engagements

For hourly matters, Flux bills at the rates set forth in the Rate Schedule in Schedule A, as updated from time to time in accordance with Section 5. Time is billed in minimum increments of 0.1 hours. Specific rate assignments for attorneys and other timekeepers will be communicated to Client at the outset of each matter.

2(b) Flat Fee Engagements

For flat fee matters, the fee is stated in the applicable engagement letter or statement of work. Flat fees are earned upon completion of the defined scope unless otherwise specified. If the scope changes materially, Flux will notify Client and the parties will agree in writing on any adjustment before additional work proceeds.

2(c) Subscription Engagements

For subscription clients, the applicable plan, pricing, included services, and renewal terms are described in the applicable engagement letter. Subscription fees are billed in advance for each billing period. Services outside the plan are billed at hourly rates. For monthly subscriptions, Client may cancel or pause at the end of any billing period with no further obligation beyond the current period.

2(d) Flexible Rates for Urgency and Complexity

Hourly rates in the Rate Schedule reflect standard matter conditions. Flux may apply a premium above those rates for matters involving significant urgency, unusual complexity, or extraordinary time constraints. When a premium applies, Flux will notify Client at or before the start of the affected work, describe the premium, and give Client a reasonable opportunity to adjust the scope or discuss alternatives. Premiums will not be applied retroactively.

2(e) Expenses

Client is responsible for all reasonable out-of-pocket expenses incurred in connection with the engagement, including filing fees, court costs, travel expenses approved in advance, and third-party service costs. Expenses are billed at cost without markup unless otherwise agreed.

2(f) Invoicing

Flux issues invoices monthly for hourly and expense-based matters, and in advance for each subscription period. Flat fee invoicing schedules are specified in the applicable engagement letter.

2(g) Payment Terms

Invoices are due within 30 days of the invoice date. Amounts outstanding beyond 30 days may accrue interest at 1.5% per month (or the maximum rate permitted by applicable law, whichever is less). Flux may suspend services on matters with invoices outstanding beyond 60 days, subject to applicable professional responsibility rules.

2(h) Retainer

Flux may require an advance retainer at the outset of an engagement or at any time an account becomes past due. Retainer funds are held in Flux’s client trust account and applied against invoices as issued. Unused retainer funds are returned to Client upon conclusion of the engagement.

3. Client Responsibilities

Client agrees to cooperate with Flux throughout the engagement, including providing accurate and complete information, responding promptly to requests, and notifying Flux of any developments that may be relevant to the matter. Client is responsible for preserving documents, communications, and other materials relevant to the matter and should not destroy such materials once a dispute is reasonably anticipated. Flux’s ability to serve Client effectively depends on timely cooperation.

4. Term and Termination

4(a) Duration

This Guide remains in effect for the duration of each engagement to which it applies and continues to govern the parties’ rights and obligations with respect to completed work.

4(b) Client’s Right to Terminate

Client may terminate an engagement at any time by written notice to Flux. Client remains responsible for fees and expenses incurred through the termination date. For subscription engagements, Client may cancel or pause at the end of the current billing period with no further obligation.

4(c) Flux’s Right to Withdraw

Flux may withdraw from an engagement for good cause, including nonpayment of fees, conflict of interest, or as otherwise permitted under the Colorado Rules of Professional Conduct, upon written notice to Client with reasonable opportunity to retain other counsel.

4(d) Effect of Termination

Termination of an engagement does not affect Client’s obligation to pay fees and expenses incurred prior to termination, or Flux’s obligations of confidentiality.

5. Updates to This Guide

5(a) Right to Update

Flux may update this Guide from time to time to reflect changes in law, regulation, technology, billing practices, or firm policy.

5(b) Notice of Material Changes

Flux will provide at least 30 days’ advance written notice by email before any material change to this Guide takes effect. For changes to hourly billing rates or subscription fees, Flux will provide at least 60 days’ advance notice. Notice will describe the nature of the change and its effective date.

5(c) What Is Material

The following changes are material and require advance notice:

• increases to hourly billing rates or subscription fees;
• changes to billing methodology or invoice timing;
• changes to subscription scope or renewal terms;
• addition of AI tools involving submission of Client information to third-party providers not previously disclosed in Schedule B; and
• material changes to the call recording policy.

5(d) Effect of Notice; Opt-Out

If Client does not object to a material change before its effective date, the updated Guide applies to all work performed after the effective date. If Client objects, the prior Guide continues to govern the engagement until it concludes or either party terminates under Section 4. Client may object by written notice to Flux before the effective date of the change.

5(e) Non-Material Changes

Minor changes such as corrections, clarifications, or formatting updates may be made without advance notice and take effect upon publication.

5(f) Version Archive

Flux maintains an archive of prior versions of this Guide at Version History below. Each version is identified by its effective date.

5(g) Continued Engagement

Client’s continued engagement of Flux after receipt of a material change notice, without timely objection, constitutes acceptance of the updated Guide.

6. Staffing

Flux may assign the Matter to any attorney at the firm and may utilize paralegals, legal assistants, and other staff. We may also engage outside co-counsel or specialists as warranted, in which case we will inform Client in advance. We will use reasonable judgment to staff matters efficiently and to keep billing reasonable.

7. Technology and AI Tools

Flux uses technology tools to work efficiently on your behalf, including practice management software, document tools, and artificial intelligence tools for research, drafting, analysis, and summarization. Current AI tools in use are listed in Schedule B, which we keep updated.

We review and supervise all AI-generated work before delivering anything to you, and we take full professional responsibility for every work product we provide. We do not submit your confidential information to AI systems that train their models on client inputs without your written consent.

By signing the engagement letter, you consent to our use of AI tools as described here and as reflected in Schedule B from time to time. You may object to any change to that list under the update procedures in Section 5.

8. Call Recording

We may record telephone and video calls for documentation and quality purposes, and currently use Granola AI (listed in Schedule B) to transcribe and summarize those recordings. Colorado law permits recording with one-party consent, but our practice is to let you know at the start of any call we intend to record. If you would prefer a call not be recorded, just say so at the outset and we will not record it. For calls that include third parties, we will not record without appropriate consent from those participants.

9. Confidentiality and Privilege

9(a) Attorney-Client Privilege

Communications between Client and Flux’s attorneys made for the purpose of seeking or providing legal advice are protected by the attorney-client privilege. Client should take care to maintain the confidentiality of such communications and not share them with third parties in ways that could waive the privilege.

9(b) Conflict Checks

Flux performs conflict checks before undertaking new matters. Client agrees to provide timely and complete information to assist with conflict screening.

9(c) Post-Engagement

Flux’s obligation of confidentiality to Client continues after the conclusion of any engagement.

10. File and Document Retention

10(a) Retention Period

Flux maintains Client files in electronic form for seven years following the conclusion of an engagement, after which files may be destroyed without further notice. Client should retain copies of all documents material to Client’s interests.

10(b) File Transfer

Upon written request at or after the conclusion of an engagement, Flux will provide Client with a copy of the client file in a reasonably accessible electronic format.

11. Governing Law and Disputes

11(a) Governing Law

This Guide and all engagements are governed by the laws of the State of Colorado, without regard to its conflict-of-laws principles.

11(b) Fee Disputes

If a fee dispute arises, the parties will first attempt to resolve it informally. Client has the right to seek resolution through the Colorado Bar Association’s fee dispute resolution program or other applicable processes.

11(c) Limitation Period

Any claim arising out of or related to an engagement must be brought within two years of the date Client knew or should have known of the basis for the claim, unless a shorter period applies under applicable law or professional rules.

12. Miscellaneous

12(a) Entire Agreement

This Guide, together with the applicable engagement letter, constitutes the entire agreement between Flux and Client with respect to each engagement and supersedes any prior understandings.

12(b) Work Product Ownership

Work product that Flux creates and delivers to Client belongs to Client. Flux retains its underlying work files, notes, and internal drafts and is not required to deliver these unless required by applicable rules.

12(c) No Guarantee of Outcome

Nothing in this Guide or any communication by Flux constitutes a guarantee of any particular outcome. Legal matters involve uncertainty, and results depend on many factors outside our control.

12(d) Amendment

Other than updates under Section 5, this Guide may be amended only by a written agreement signed by both parties.

12(e) Severability

If any provision of this Guide is found to be unenforceable, that provision will be modified to the minimum extent necessary to make it enforceable, and the remaining provisions will continue in full force.

12(f) No Third-Party Beneficiaries

This Guide is for the benefit of Flux and Client only and does not create rights in third parties.

12(g) Notices

Notices required under this Guide must be in writing and sent by email to the address on file for each party. Either party may update its notice address by written notice to the other.

12(h) Professional Rules

Nothing in this Guide limits Flux’s obligations under the Colorado Rules of Professional Conduct. In the event of any conflict between this Guide and applicable professional rules, the professional rules control.

Schedule A: Rate Schedule

Effective Date: April 20, 2026

This Rate Schedule sets forth Flux’s current standard hourly billing rates. Rates are updated in accordance with Section 5. Specific rate assignments for each matter are communicated to Client at the outset of the engagement. Standard rates may be adjusted upward for matters involving significant urgency, complexity, or time constraints as described in Section 2(d).

Schedule B: AI Tool List

Effective Date: April 20, 2026

The following AI-integrated tools are currently used by Flux in connection with client matters. This list is updated in accordance with Section 5 when tools are added that involve submission of client information to third-party providers. Flux does not use tools that train their models on client inputs without separate written client consent (see Section 7).

Version History

Contact

Questions about this Guide may be directed to: hello@flux.law | 6635 S. Dayton St., Ste. 310, Greenwood Village, CO 80111.